Green Cove Springs, Florida
2233 Village Square Parkway
Hearings for Special Actions regarding Students - 4:00 p.m.
Regular Meeting - Immediately following the
7:00 p.m. Organization Meeting
Invocation
Pledge of Allegiance
Call to Order
1. Attendance
Minutes: Present: Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Charles Van Zant, Sr., Interim Board Member for District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting.
Consent Agenda
Superintendent2. C-1 Minutes of special meeting on October 11, 2007; and special pupil request hearings, student disciplinary hearings and regular meeting on October 18, 2007
Attachment: Oct1107.pdf
Attachment: Oct1807.pdf
Attachment: Oct1807SPR.pdf
Attachment: Oct1807Disc.pdf (Confidential Item)
Deputy Superintendent3. C-2 Staff Allocation Amendments for 2007-2008
Attachment: CCSB Allocations - Proposed Changes.pdf4. C-4 Advertise Amendments to CCSB Policy 6GX-10-5.02 General Policies, G.6 Registration Fees
Attachment: CCSB Policy 5.02 General Policies - Advertise.pdf5. C-5 Advertise Amendments to CCSB Policy 6GX-10-6.01 Educational & Ancillary Facilities, B. Annual Architect/Engineer Selection
Attachment: CCSB Policy 6.01 Educational & Ancilary Facilities - Advertise.pdf
Human Resources6. C-6 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 11-07.pdf
Instruction7. C-7 Annual renewal contract for My-Points.Org web-based staff development management system
Attachment: MPO CONTRACT 07.pdf8. C-8 Co-Enrollee list for October 2007
Attachment: Co-Enrollee list for Oct 2007.pdf (Confidential Item)9. C-9 Student Travel
Attachment: BACKUP-NOVEMBER 20, 2007.pdf
Attachment: BACKUP-NOV. 20, 2007.pdf10. C-10 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements Nov 07.pdf11. C-11 2006-2007 Annual School Health Services Report
Attachment: Clay 2006-07 Annual School Health Report Fin.pdf12. C-12 Limited English Proficiency Plan 2007 - 201013. C-13 Tech Prep Dual Enrollment Agreement between Florida Community College at Jacksonville and Clay County School District
Attachment: TPDualEnrollpg1.pdf
Attachment: TPDualEnrollpg2.pdf
Attachment: TPDualEnrollpg3.pdf
Business Affairs14. C-14 Warrants and Vouchers for OCTOBER, 2007
Attachment: WARRANTS AND VOUCHERS.xls15. C-15 Monthly Property Report - October, 2007 - Furniture/Equipment
Attachment: Furniture-Equipment Report-October, 07.pdf16. C-16 Monthly Property Report - October, 2007 - AV Materials
Attachment: Audiovisual Report-October, 07.pdf17. C-17 Monthly Property Report - October, 2007 - Software
Attachment: Software Report-October, 07.pdf18. C-18 Monthly Property Report - October, 2007 - Vehicles
Attachment: Vehicles Report-October, 07.pdf19. C-19 Deletion of Certain Items Report - November, 2007
Attachment: Monthly Deletion Report-November, 07.pdf
Attachment: Monthly Deletion Report (Attachments)-November, 07.pdf20. C-20 Bid Renewals November 200721. C-21 Bids to Be Awarded for November 2007
Attachment: 08-BA-97 CATALOG PERCENTAGE DISCOUNT_eAgenda.pdf22. C-22 Budget Amendments for the Month of October, 2007
Attachment: AGENDA-impact stmt Oct 2007.pdf
Attachment: General Operating - Revenue.xls
Attachment: General Operating - Appropriations.xls
Attachment: Debt Service.xls
Attachment: Capital Projects.xls
Attachment: Food Service.xls
Attachment: Special Revenue - Other.xls
Attachment: Internal Service.xls23. C-23 Monthly Financial Report for October, 2007
Attachment: MONTHLY FINANCIAL OCT, 2007.xls24. C-24 Amendments to the SDCC Internal Accounts Manual
Attachment: New Internal Accounts Manual 2007.pdf25. C-25 Payment of Bonds for the Chairman and Vice-Chairman26. C-26 Bank Resolutions due to the Change of School Board Chairperson
Support ServicesAdoption of Consent Agenda27. C-27 Pre-Qualification of Contractors
Attachment: Contractor List 11,20,07.pdf28. C-28 Architect Appointment for Renovation of Restroom/Shower Rooms at Green Cove Springs Junior High School29. C-29 Architect Appointment for Re-Roofing Buildings 1 and 3 at Clay High School30. C-30 Appoint Firm for Geotechnical Engineering and Inspection Services
Attachment: Geo Agreement.pdf31. C-31 Award the Construction Contract to the low bidder meeting specifications for Elementary School Z
Attachment: Bid Tab Z.pdf
32. Adoption of all remaining Consent Items
Minutes: Consent Item #C-3 was moved to Discussion by Ms. Graham.
Motions: Approve the Consent Items as presented, with the exception of those moved to Discussion or withdrawn. - PASS Vote Results Motion: Lisa Graham Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Aye
Recognitions and Awards
33.Recognize Fleming Island High School students receiving Cambridge Scholar Awards from Cambridge University
Scheduled Citizen Requests (None)
Presenters
34. Steve Lewis, Public Records Consultant
Minutes: Mr. Lewis recently conducted an independent review of existing records management procedures in Clay County. He shared his findings and briefly reviewed his recommendations included in his written report and a Comprehensive Records Management Plan.
Discussion Agenda
Deputy Superintendent35. Public Hearing for CCSB Policy 2.02 Application/Recruitment
Attachment: CCSB Policy 2.02 Application-Recruitment - Public Hearing.pdf
Minutes: The public hearing was held with no one present to speak to the item.
Motions: Recommend approval of the policy as advertised. - PASS Vote Results Motion: Lisa Graham Second: Carol Vallencourt Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Aye 36. Public Hearing for CCSB Policy 4.01 Attendance & Truancy
Attachment: CCSB Policy 4.01 Attendance-Truancy - Public Hearing.pdf
Minutes: The public hearing was held with no one present to speak to the item.
Motions: Recommend approval of the policy as advertised. - PASS Vote Results Motion: Carol Vallencourt Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Aye 37. Public Hearing for CCSB Policy 6.84 Planning, Scheduling & Operating Bus Routes
Attachment: CCSB Policy 6.84 Planning, Scheduling & Operating Bus Routes - Public Hearing.pdf
Minutes:The public hearing was held with the following individuals present to speak to the item:
Tina Fox, Amy Akins, Sharon Buonacore
Following discussion, staff was directed to identify and mark the entry points that will be used at each school for calculating distances. It was also noted that staff should work with the appropriate County entity to ensure that the walk paths in the Bear Run subdivision are free of unsafe depris. The School Board requested that staff give an update on these issues in the next month or so.
Motions: Recommend approval of the policy as advertised. - PASS Vote Results Motion: Carol Vallencourt Second: Lisa Graham Wayne Bolla - Nay Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Aye 38. C-3 (Graham) 2008-2009 Student and Employee Calendars
Attachment: CCSB School Year Calendars.pdf
Minutes: Ms. Graham noted that students will enjoy a full week break next year at Thanksgiving.
Motions: Recommend approval of calendars for 2008-2009 school year. - PASS Vote Results Motion: Lisa Graham Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Aye 39. Contract with Daniel Delves for Secretarial Assistance to School Board Attorney
Attachment: DelvesContract.pdf
Minutes: Following lengthy discussion, Ms. Graham called for the question. The motion was seconded by Mrs. Vallencourt, and carried 4-1, with Mr. Van Zant dissenting.
Motions: Approve the Agreement as presented. - PASS Vote Results Motion: Carol Vallencourt Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Nay 40. Salary Package for School Board Attorney
Attachment: Contract - School Board Attorney.pdf
Motions: Approve the Agreement as presented. - PASS Vote Results Motion: Carol Vallencourt Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Nay
Human Resources41. Division of Human Resources - Special Action "A"
Attachment: Attachment #1-Hearing Officer's Proposed Final Order.pdf (Confidential Item)
Attachment: Attachment #2-Respondent's Exceptions.pdf (Confidential Item)
Attachment: Attachment #3-Petitioners Response to Respondents Exceptions.pdf (Confidential Item)
Attachment: Attachment #4-Petitioners Proposed Order.pdf (Confidential Item)
Attachment: Attachment #5-Respondent's Proposed Order.pdf (Confidential Item)
Attachment: Attachment #6-Transcript.pdf (Confidential Item)
Minutes: Oral Arguments were heard by both sides and School Board discussion took place prior to any action on this item. As Hearing Officer in the case, Mrs. Vallencourt abstained from voting.
Motions: Adopt the hearing officer's Recommended Order as a Final Order and reject Respondent's Exceptions. - PASS Vote Results Motion: Charles VanZant, Sr Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Abstain Charles VanZant, Sr - Aye 42. Oral Arguments by Jennifer S. Blohm, Attorney for Respondent (10 minute time limit)43. Oral Arguments by Timothy B. Strong, Attorney for Petitioner (10 minute time limit)
Support ServicesPresentations from the Audience (None)44. Interlocal Agreement for Coordinated Planning, Public Educational Facility Siting and Review and School Concurrency in Clay County
Attachment: Clay ILA November 13, 2007 (2).pdf
Minutes: Due to some last-minute concerns with the Agreement, this item was withdrawn and will be brought back to the Board next month for approval.45. Data and Analysis of Public School Facility Element, Capital Improvement Element, and Intergovernmental Coordination Element
Attachment: CIE 11, 8,07 final.pdf
Attachment: IGC 11,8,07 final.pdf
Attachment: CLAY data and analysis 111607.pdf
Attachment: Clay PSFE 11,20,07.pdf
Minutes: Mrs. Vallencourt momentarily left the room as this item was introduced, but returned prior to any action being taken.
Motions: Approve the Clay County Public School Facility Element Data and Analysis, Public School Facility Element, (PSFE), Capital Improvement Element, (CIE) and Interlocal Coordination Element (ICE). - PASS Vote Results Motion: Wayne Bolla Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charles VanZant, Sr - Aye
Superintendent Requests (None)
School Board's Requests
46. Charles Van Zant, Sr.
Minutes: Charles Van Zant, Jr. expects to be dismissed from his military deployment next week, on November 27, 2007. This will be Mr. Van Zant, Sr.'s last day as Interim School Board Member. Mr. Van Zant served the Board well and will be missed as a colleague.
47. Northeast Florida School Board's Coalition
Minutes: School Boards are being asked to make recommendations regarding Categoricals in the state budget that should be collapsed to free up revenue and lessen controls on local spending.
48. Legislative Liaison
Minutes: Mr. Bolla will serve as the Board's Legislative Liaison for the upcoming year, and Ms. Graham will serve as the Alternate.
Adjournment (9:05 p.m.)
